Flowyer Personal Calendars: Own Schedule with Controlled Sharing
7
minute
30/09/2026
Zoltán Kéri
From now on, alongside the shared office calendar, every user can create their own, by default private calendar. You decide which colleagues can see it, who can edit it, and whether to link it with your own Google or Microsoft 365 calendar.
A shared office calendar is useful for many things. It shows the next meeting, the weekly conference, or an important deadline.
However, in a law firm, not every calendar entry necessarily concerns everyone. There may be client meetings, internal discussions, or even personal appointments that do not need to be visible to every office staff member. At other times, it is crucial that an assistant not only sees the lawyer's calendar but can also record new events in it.
The new personal calendar feature in Flowyer combines these two needs – private scheduling and controlled collaboration. The shared office calendar remains, but from now on, every colleague can also create their own calendar.
When a Single Shared Calendar is No Longer Enough
Previously, an office had a single shared calendar. Every colleague saw the same events and worked on the same calendar. This is a simple and transparent solution when it comes to truly shared office events.
However, as an office grows, more and more different types of appointments start to mix in a single calendar: meetings, client discussions, internal consultations, deadlines, and personal engagements. Moreover, it was not always clear which entry belonged to which colleague.
With personal calendars, this structure can now be divided: what truly belongs to the entire office can remain in the shared calendar, while what is part of an individual colleague's schedule can move to their personal calendar.
Private Until You Decide Otherwise
One of the most important features of the personal calendar is that it is by default private. When you create it, only you can see it.
It does not automatically appear for your colleagues, and even the office administrator does not get automatic access. If you want to share it with someone, you can do so separately, by name.
This can be particularly important in a law firm, where the calendar itself may contain sensitive information. Often, one can infer the nature of a case just from knowing when, with whom, or on what topic a meeting is happening.
With personal calendars, the starting point is not that everyone sees everything and then you have to restrict access. Quite the opposite: you decide who you want to give access to.
Not Only Shareable, But Delegable
Sharing does not necessarily mean just viewing. For each invited colleague, you can specify what kind of permissions they receive.
In read-only mode, the colleague can see the calendar events but cannot modify them. This can be useful, for example, if the team needs to see when the office manager is available, but only the manager handles the appointments.
With editing rights, the invited colleague can record new events, modify, or delete existing ones. This enables true delegation.
For example, if an assistant manages a lawyer's meeting times, they do not need to forward every new deadline separately for the lawyer to record it themselves. With the appropriate permissions, the assistant can directly add the event to the lawyer's personal calendar. The event remains part of the lawyer's calendar.
Google and Microsoft 365 Sync – Also for Personal Calendars
A calendar is truly useful when it does not exist in just one system. Many lawyers primarily check their upcoming appointments on their phone or in Outlook throughout the day, so the Flowyer personal calendar can also be linked to an external calendar.
A personal calendar can be linked to Google Calendar or Microsoft 365 calendar. The synchronization is two-way.
If an event is added to Flowyer, it appears in the owner's linked external calendar as well. Events created in the external calendar are returned to the appropriate personal calendar in Flowyer.
Upon linking, future events are imported, so there is no need to copy existing appointments one by one. And this works together with delegation.
For example, if an assistant with editing rights adds a new meeting to the lawyer's personal calendar, the event synchronizes with the external calendar linked to the lawyer – not the assistant's own calendar.
See at a Glance Which Event Belongs to Whom
When displaying events from multiple calendars simultaneously, transparency becomes especially important. Therefore, Flowyer visually distinguishes between calendars.
Personal calendars have their own color, and the owner's avatar appears next to the events. In the event details, it is also visible which user's calendar the appointment belongs to – or whether it belongs to the office's shared calendar.
This way, responsibility remains clear even if someone sees multiple colleagues' calendars at once. This is particularly useful for substitutions, organizing vacations, or when an assistant manages multiple lawyers' schedules.
For events shared with read-only permissions, Flowyer does not display editing and deletion options, making it clear on the interface that the entry is not modifiable.
Sharing Stays Within Flowyer
An important distinction is that sharing a personal calendar and its external synchronization are two separate things.
If you share your calendar with a colleague, it becomes visible or editable for them within Flowyer. The calendar does not automatically transfer to the colleague's own Google or Microsoft account. The external connection always belongs to the calendar owner.
The same applies to deletion: if you later delete the personal calendar from Flowyer, the linked external Google or Microsoft calendar is not deleted. If a user leaves the office, their personal calendar is hidden, and external synchronization is stopped.
Private When It Needs to Be – Shareable When Necessary
A law firm's calendar is not just a list of appointments. It shows who is working on what case, when they meet with clients, when they have meetings, when they are available, and when they are not.
Therefore, it is important not to have to choose between complete openness and complete isolation.
With personal calendars, every user can decide for themselves what to keep in their own calendar, who to grant viewing access to, and who to give editing rights to. Meanwhile, the office's shared calendar remains for events that truly concern the entire team.
With Flowyer Personal Calendars:
✓ every colleague can create their own, by default private calendar;
✓ personal and office-wide events can be separated;
✓ you can decide by name who can see your calendar;
✓ separate read-only or editing rights can be granted;
✓ assistants can directly manage lawyers' calendars if given the rights;
✓ the personal calendar can be synchronized two-way with Google Calendar or Microsoft 365;
✓ by colors and the owner's avatar, it is immediately visible which event belongs to whom;
✓ the shared calendar does not automatically transfer to another user's external calendar;
✓ when deleting the Flowyer calendar, external calendar events remain.
If you already use Flowyer, you can create a personal calendar under the Organizer → Calendar menu, and with a few clicks, you can also set which colleagues you want to share it with.
